ERP Software Feature: Stock Materials & Special Orders

The Bone Pile is the ever-growing pile of unused stock and special order materials leftover from completed jobs and special orders. Often overlooked, it can actually be a source of potential profit.

You may ask, “How can this be done without taking a ton of time and effort to sort through all of the details of these small amounts?” But when you think about it, each item has value–so how can you tap into it?

Instead of sitting unused, bone pile items can be returned back to the vendor, reassigned to a new project, put into inventory, or written off. However, if their specs and costs aren’t recorded in an organized, easy-to-read manner, then you will never know what you have and what can benefit your bottom line.

Here is how ERP software for door and hardware distributors takes the cumbersome effort of recording and tracking the various materials and puts them to work for you instead.

Positive and Open Item Ledger Entries

When an item is “unresolved,” a positive or open item is detected in your ledger. Each entry will display a variety of categories, including:

  • Item Number
  • Posting Date
  • Entry Type (Purchase, Transfer, Etc.)
  • Document Number
  • Location Code
  • Quantity and Remaining Quantity
  • Remaining Cost Amount: Uninvoiced and Actual
  • Staging Location
  • And any other categories personalized to your specific needs

Data on materials is automatically imported and updates are shown in real time, making this ERP software feature truly time-saving and helpful.

Unassociated Inventory

The goal of Associated Document Management is to minimize unassociated inventory items. When done regularly, items without an associated outbound transaction (shipment, return, etc.) will be minimized, inventory will be maximized, and overall costs will decrease. Your company will be wasting less product, less time, and less money.

With contractERP’s Unassociated Inventory view, pending items can be easily tracked and instantly assigned an action.

Actions to Take

When a positive and open ledger item is categorized as unassociated inventory, there are further actions it can be assigned. Each of these entries also provides a popup box for notes and further data input.

  • Re-Associate: Move a non-standard item from one document (i.e. contract, SO) to another.
  • Create/Add to Item: Add a non-standard item to stock inventory.
  • Write Off: Scrap or discard an item. Cost to a job.
  • Shelve: Put an unassociated item in temporary inventory to await further action.
  • Return to Vendor: Send an unneeded or to-be-replaced item back to a vendor.
  • Staging Location Movement: Move an item from one staging location to another for proper warehouse management.
  • Disassemble: Configure an item to allow its components to be managed as individual pieces.

Once a specific action is assigned, project managers will always know exactly what items are on hand and how much there is available to use on a current or future job. Accountants will see actual costs and uninvoiced amounts. Your company will have a better overall grasp of the health of its bottom line.

Associated Document Management

Giving you the power to solve more problems, allowing you to focus on the areas of your business that need your full attention, and giving you the confidence to grow, an ERP system that includes an Associated Document Management feature is a must in today’s fast-paced and competitive construction industry.

Thanks to contractERP software, your company’s “Bone Pile” will be no more. There will be a place for everything and everything will be in its place. Visibility will be clear and in real time, giving you the capability to make fast, well-informed decisions that benefit your business.

To see how contractERP’s integrated Associated Document Management software can work for you, request a free demo today!